When it comes to managing payroll, many businesses, large and small, look to specialised software solutions to streamline their processes. Among the myriad of choices available, Cintra payroll software stands out for its robust features and scalability. However, making sense of the costs and pricing structure can be a bit of a challenge. Here we break down the costs associated with Cintra’s payroll services, so you can make an informed decision.
The fundamentals of Cintra payroll pricing and costs
Cintra offers its software as a service (SaaS), and the pricing is primarily based on two factors:
- The number of employees in your organisation.
- The length of your contract with Cintra.
These two factors intertwine to give you a per payslip cost, which is paid on a monthly basis.
Breakdown by employee headcount
Cintra payroll offers different pricing brackets based on the size of your workforce. Here’s a quick look at the pricing per payslip depending on your employee headcount:
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| Employee Headcount | 36 months (£) | 48 months (£) | 60 months (£) |
|---|---|---|---|
| 51-100 | 5.50 | 4.95 | 4.68 |
| 101-200 | 4.18 | 3.76 | 3.55 |
| 201-500 | 3.91 | 3.52 | 3.32 |
| 501-1000 | 3.52 | 3.17 | 2.99 |
| 1001-2000 | 3.25 | 2.93 | 2.76 |
| 2001+ | 2.86 | 2.57 | 2.43 |
The impact of contract length
The length of your contract also plays a significant role in determining your monthly per payslip cost. The options available are 36 months, 48 months, and 60 months.
As you extend the length of your contract, the cost per payslip decreases. For example, for a business with 51-100 employees, the cost per payslip for a 36-month contract would be £5.50, whereas for a 60-month contract, it reduces to £4.68.
Why these numbers matter
Understanding the pricing model is crucial for budgeting and long-term planning. If your company is in a growth phase, considering a longer contract may offer cost advantages.
On the flip side, smaller companies or those with variable staffing needs might prefer shorter contracts despite the slightly higher per payslip cost.
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Cintra payroll services price list
| Service Category | Description | Cost | Unit | Minimum Charge |
|---|---|---|---|---|
| Calculation and documentation | Manual calculation – gross to net | £20.00 | Per calculation | N/A |
| Copy of Payslip / P60 and Despatch | £10.00 | Per document | N/A | |
| Payment services | BACS / Payment File | £20.00 | Per file | N/A |
| BACS Extraction | £50.00 | Per file | N/A | |
| P11D – Class 1a NIC Payment | £20.00 | Per payment | N/A | |
| Reporting services | P11D | £15.00 | N/A | £50.00 |
| P11D Cars | £25.00 | N/A | £75.00 | |
| PDF Report of P11Ds | £20.00 | Per file | N/A | |
| Statement of Earnings Information | £20.00 | Client to use own letterhead | N/A | |
| Custom services | Customised Report Writing | £115.00 per hour | On time spent | £50.00 |
| Hourly Rate | £115.00 | Per hour | N/A | |
| Daily Rate | £850.00 | Per day | N/A | |
| Free of Charge services | Standard Maternity Schedule | Free of Charge (FOC) | N/A | N/A |
FAQ about Cintra payroll costs
Understanding the pricing structure of a payroll system can be daunting. Below are some frequently asked questions that address key points concerning the costs associated with Cintra payroll software.
Cintra’s pricing is primarily based on two factors: the number of employees you have and the length of your contract. These two factors determine the per payslip cost, which is billed monthly.
The pricing is per payslip, not per employee. This is an important distinction, especially for companies that have variable pay frequencies for different employees.
Generally, the per payslip cost covers the basic payroll processing features. Additional modules or customisations may come at an extra cost. Always consult with Cintra for the most accurate and tailored information.
Yes, the per payslip cost decreases as you opt for longer contract lengths. For instance, for a company with 51-100 employees, the per payslip cost for a 36-month contract is £5.50, which reduces to £4.68 for a 60-month contract.
Cintra’s pricing brackets are designed to accommodate changes in your employee headcount. If your company grows or downsizes, you’ll likely move to a different pricing bracket, and your per payslip cost will adjust accordingly.
Setup fees are not generally included in the per payslip cost and are often billed separately. It’s advisable to speak directly with Cintra to understand any initial costs that may be associated with setting up their software.
Contract termination conditions will depend on the terms and conditions set out in your agreement with Cintra. Early termination could result in penalties or fees, so it’s essential to understand these stipulations before signing a contract.
Yes, Cintra’s pricing model offers cost benefits to larger businesses. The per payslip cost reduces significantly as your employee headcount increases, providing economies of scale.
If you have additional questions or need clarification on specific points about Cintra payroll costs, reaching out to Cintra’s sales or customer service team is always a good idea. For more, see our cheap payroll guide and our payroll bureau services costs guide.
Finally, if your business operates internationally, see Cintra Global.